The Executive Assistant supports the Chief Executive Officer by assisting with meetings and events. This includes preparing reports and information packages, scheduling meetings, taking meeting notes, tracking action items, and helping organize events and travel.
This is a senior-level position, not an entry-level role. The Executive Assistant will have several years of experience providing direct support to a Chief Executive Officer and can work independently with minimal supervision.
You are a dedicated and collaborative team player with the highest integrity and a strong commitment to maintaining confidentiality. You have strong written and verbal communication skills, and consistently demonstrate a proactive, organized, and energetic approach.
Key Responsibilities:
1)Executive Support and Administration
a)Manage the Chief Executive Officer's calendar, appointments, and scheduling priorities.
b)Coordinate meetings, travel arrangements, accommodations, and itineraries.
2)Communications with Stakeholder Relations:
a)Provide stakeholder relations and communications support by serving as a point of contact for internal and external stakeholders.
b)Support the Chief Executive Officer by developing presentations, briefing materials, speaking notes,announcements, and communication materials for internal and external audiences.
3)Administration and Event Support:
a)Provide administrative support to the Communications and Marketing Lead, as needed, including planning and organizing meetings, workshops, conferences, and events.
b)Coordinate logistics, travel, and accommodations.
4)Records and Information Management:
a)Provide records and information management support by maintaining organized electronic and physical records.
b)Ensure documents are accurately stored, archived, and managed in compliance with NADF’s policies and retention requirements.

Education and Experience Required: